Important Note: Please use categories provided to organize your documents. Ignore lines that are not applicable.

General Information

Please provide:

• Copy of Certificate and Articles of Incorporation
• Business Number
• Details of Associated corporation
• Access to your CRA account through CRA Authorised Representative profile (see attached video link and written guidance on how to make A&D office service your authorised representative)

Prior Year Accounting and Tax records:

Please provide a copy of:

• Financial statements, Trial Balance and final journals/ledgers
• Full Corporation tax return (T2)

Current Year Accounting documents and information:

General Guidance

We usually pick expenses from bank and credit card statements and will only use receipts and invoices for verification. It is strongly advised that separate bank and credit card accounts should be designated for business purposes only. We recommend that you should not run personal expenses through a business account or business expenses through a personal account. Designation of business accounts for business purposes only will make your affairs organized, reduce accounting cost and make defense easy in the event of CRA audit.

General:

If we are doing your bookkeeping, send the following:

• Monthly bank statements for the entire year & month after year-end (In both Excel (CSV) & pdf format)
• Monthly credit card statements for the entire year & month after year-end (In both Excel(CSV) & pdf format)
• Loans / Line of Credit details and Bank Statements
• Corporation Income tax Installment Amounts

Revenue / Sales:

• Invoices / Sales Receipts

Expenses:

• Receipts and invoices of all expenses incurred during the year (we will basically work off bank and credit card statements and will only review some receipts and invoices for verification)

Some Sample lists of expenses:

• Advertising – general, donations
• Bank Charges – Meetings, conventions, conferences
• Computers – internet, software, computer-related – Office expenses
• Delivery, freight and express – Purchases / Cost of Materials
• Dues and subscriptions – Professional fees – accounting, legal and consulting
• Equipment rental – Promotion and marketing
• Employee benefits – Repairs and maintenance – equipment, building
• Franchise fees – Salaries and wages
• General and administrative expenses – Storage, warehouse expense
• Gifts – Subcontracts
• Government or license fees – Supplies, general tools
• Insurance – business, commercial, liability – Telephone – landlines, cell phone
• Interest charges – Training expense – tuition, PD courses
• Janitorial expenses – Travel – airfare, accommodation
• Meals and entertainment – Transit – public, taxi, Uber, etc.
• Management fees – Other expenses

Business Location Expenses Car Vehicle Expenses:

• Rent (Commercial)
• Rent (House / Apartment) – Auto allowance
• Condo fees (Commercial / Residential) – CAA membership
• Insurance (Commercial / Residential) – Car rental
• Junk Removal – Car Insurance
• Maintenance and repairs – Fuel
• Mortgage Interest – Interest charges on Car loan
• Property taxes – Lease payments
• Utilities – Gas, Hydro, Water – Parking
• Repairs, maintenance, car washes

Purchase of Assets:

• Details of New fixed Assets (Purchase / Lease) – Equipment, Computers, Machines. Furniture & Fixtures, Leasehold Improvements
• Details of Fixed Assets Sold

Inventory

Closing inventory figure as at year end, if applicable.

Receivables

• Estimate for outstanding receivables as at year end

Payables

• Estimates of outstanding payables as at year end

If you have your books already prepared and only need us to run corporate year end, file T2 and and prepare a compilation engagement, send:

• Closing Trial balance
• Financial statements-Balance Sheet, P &L
• Full ledger activities for the corporate fiscal year
• Closing bank and credit card statements as at year end and a month post year end